Follow these instructions if you do not see them in the folder list to the left of the Outlook mail window. Outlook automatically creates a set of default folders labeled On Your Computer. A bulk move of information via Exporting and Importing may be preferred if you want to store items from an account that is being disabled. Instructions below will help you view the On My Computer folders, manually move messages, and set up archiving to automatically move old messages in Outlook 20. To do this, include the Microsoft User Data folder within your Documents folder when backing up your Mac. This stores them on the Mac's hard drive while still allowing them to be viewed within Outlook on the computer.
To avoid reaching your quota of storage space on your mail service, Macintosh Outlook users can move messages to folders designated as On My Computer within Outlook. Managing Space with On My Computer Folders - Outlook for Mac
Managing Space with On My Computer Folders - Outlook for Mac 2.13.
